Today
Rate confirmation arrives. Manual work starts.
A team member opens the email, reads the attachment, copies fields, checks rates, uploads documents, and notifies the next person.
Move more loads. Add zero back-office work.
We automate the busywork between your inbox and your TMS.
Book a 20-Minute Workflow AuditNo TMS replacement · Human approval built in · One workflow to start
Workflow automation scope
1
workflow to start
Rate confirmations and BOLs. Nothing else, on day one.
20 min
initial call
That's the entire first commitment.
0
TMS migrations
Your existing system stays the system of record.
Your team should not be copying freight data from one system into another.
Every load creates emails, attachments, repeated fields, document uploads, follow-ups, and status updates. Your TMS may store the load, but your team still performs the work required to move information into it.
With QULT
Data is extracted, validated, and routed for approval.
Relevant emails are detected, required shipment fields are prepared, exceptions are flagged, and your team keeps control before submission.
Open each email and attachment Relevant emails and files are detected
Read the rate confirmation or BOL Required shipment fields are extracted
Copy data into the TMS Draft load data is prepared automatically
Check names, dates, and rates manually Validation rules flag missing or conflicting information
Upload and rename documents Documents are attached to the correct load
Inform the team The responsible person is notified
How much time is this workflow consuming?
Enter your current monthly volume and handling time - this updates live.
Estimated time currently spent
100 hours per month
Estimated cost of this workflow
$3,000 per month
These figures estimate the current cost of the selected workflow. Actual automation potential is determined during the workflow audit.
Workflow nodes
Start with one workflow. Prove the result. Then expand.
1
TRIGGER Connect the workflow
We map where the information arrives, who handles it, what must be entered, and which exceptions require attention.
2
PROCESSING Extract and validate
The system reads supported emails and freight documents, extracts required fields, and checks them against defined business rules.
3
REVIEW Review exceptions
Your team approves uncertain, missing, or conflicting information before anything sensitive is submitted.
4
SYNC Update your existing systems
Approved information is entered into the existing TMS or operational workflow, with the original document and an audit trail attached.
Rate confirmation and BOL workflow
Saved Audit ready
More operating capacity without more repetitive work
Capacity
Faster load entry
Reduce the time between receiving a document and having usable information in the TMS.
Primary pilot outcome
Less copy-paste per load
Fewer re-keying errors
Validate dates, locations, charges, identifiers, and missing fields before submission.
Cleaner document handling
Keep the correct rate confirmation, BOL, POD, and supporting files linked to the correct load.
More time for customers and carriers
Move operations staff away from copy-paste work and toward exceptions, relationships, and revenue-producing activity.
Works around your operation - not against it.
We build the automation around the systems your team already uses. The first pilot is limited to one defined workflow, with clear permissions, exception handling, approval rules, and an audit trail.
- Your TMS remains the system of record
- Human approval can remain mandatory
- Low-confidence information is flagged
- Original documents remain accessible
- Automated actions can be logged
Integration scope is confirmed during the workflow audit.
A controlled pilot - not a full system replacement.
One brokerage
One repetitive workflow
One document type
One operational destination
Human approval enabled
Defined success metrics
In short, the pilot is intentionally small: one workflow, human approval, and defined success metrics before expansion.
We measure handling time, accuracy, exceptions, correction rates, and the time between receiving a document and creating a usable operational record.
Discuss a PilotFreight Workflow Audit - 20-minute initial call
One repetitive workflow
Current systems and inputs
Monthly load volume
Common exceptions
Approximate staff time involved
Integration constraints
Whether a small pilot is feasible
In short, the audit determines whether your repeated freight workflow is a fit for a controlled pilot.
After the call, suitable brokerages receive a short workflow map, automation recommendation, pilot scope, timeline, and fixed implementation estimate.
Book a 20-Minute Workflow AuditBuilt for controlled workflow automation.
Technical credibility
Built by QULT Technologies, an applied AI and automation team experienced in document workflows, operational dashboards, system integrations, and production decision-support systems.
Process credibility
Workflow mapping before development Human-in-the-loop approval Defined exception rules Restricted permissions Measured pilot success criteria No replacement of the existing TMS
FAQ
Does this replace our TMS?
No. The initial service automates defined work around your existing TMS and operational tools. Your TMS remains the primary system of record.
Which freight workflows can be automated?
The first workflow can include extracting information from rate confirmations or BOLs, preparing TMS entries, attaching documents, updating spreadsheets, notifying staff, or routing exceptions for review. Final scope depends on your current systems.
Will information be entered without approval?
That is your decision. The pilot can require human approval before any load or document information is submitted.
What happens when information is missing or unclear?
The workflow flags missing, conflicting, or low-confidence information and sends it to the appropriate team member instead of guessing.
How long does implementation take?
After the workflow audit, we review access, document variation, business rules, and integration options. You then receive a defined pilot scope and implementation schedule.
What do I need for the initial call?
Bring one repetitive workflow, examples of the documents involved, the name of your TMS, approximate monthly volume, and an estimate of how the process is handled today.
How is our data handled?
Data handling and access permissions are defined and agreed during the workflow audit, before any system access is granted.
Show us the workflow your team repeats every day.
We will help you determine whether it can be automated safely, what the integration would require, and how to measure the result.